Data Protection Guidelines
The Department for Environment, Food and Rural Affairs (DEFRA) and its associated organizations, including the Animal and Plant Health Agency, Centre for Environment, Fisheries and Aquaculture Science, Veterinary Medicines Directorate, Environment Agency, and Natural England, are committed to protecting your personal data. This article aims to provide a clear overview of how your data is managed and the rights you have in this regard.
Personal data is protected by the Data Protection Legislation, which consists of the UK General Data Protection Regulation, the Data Protection Act 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2003, and other relevant regulations. This legislation governs how your data is collected, processed, and stored.
Your personal data may be shared with service providers, agents, or representatives to fulfill our statutory duties and public tasks. However, it will only be transferred outside the United Kingdom to countries deemed adequate for data protection purposes.
The charter for data protection has been published for the aforementioned organizations, outlining what customers, contractors, and employees can expect when their personal information is requested or held. The charter also specifies that personal data may be published for transparency, such as senior executive salaries, public registers, and information related to recipients of public funding.
You have the right to request that we update your personal data, see what data we hold about you, withdraw your consent, or request your personal data be deleted. DEFRA is the controller for the personal data given when acting through these organizations, and we aim to inform you at the point of collection via privacy notices.
In some cases, personal data may be subject to automated decision making. If this is the case, you will be informed through privacy notices. We also process personal data to deliver public services, and we may collect and process personal data for law enforcement purposes, including special category personal data such as health or ethnic origin, where it is necessary for our law enforcement purposes.
Your personal data may be shared or disclosed where required by law or to provide services to fulfill our statutory duties and public tasks. Additionally, personal data may be released under the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.
The data protection officer for the mentioned organizations is responsible for checking compliance with legislation. We retain personal data in line with our retention schedule, which takes into account the type, content, and sensitivity of your personal data. More detailed information on how personal data is managed for each function is included within the privacy notices for each of the organizations.
It is important to note that if you do not provide the requested personal data, the service you are applying for or wish to use may not be available. We do not use personal data for automated decision or profiling.
Lastly, we want to assure you that your personal data is securely retained and deleted or destroyed when no longer needed. If you have any concerns or questions about how your personal data is being handled, you can make a complaint or report a personal data related incident through the specific contact channels provided.
In conclusion, DEFRA and its associated organizations are dedicated to maintaining the highest standards of data protection and transparency. We encourage you to familiarize yourself with our data protection policies and privacy notices to ensure you understand how your personal data is being managed.
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